What is MPS?
According to the Managed Print Services Association, “Managed print services is the active management and optimization of document output devices and related business processes.” MPS is a concept that has been utilized in the copier industry for many years, recently has it been adopted to encompass multi-function printers as an effective means to control printer-related expenses.
The key to making the right decision in choosing an MPS program is to understand all of the options available to you, as well as recognizing the specific needs of your business. The right MPS program should be tailored to fit your business’ needs.
Here is a comparison that details the current mix of available options in the MPS arena:
Issue |
 |
Printer Manufacturer MPS Programs
|
| Immediately works with your existing printer fleet with no pressure to purchase new equipment. |
YES
|
NO
|
| Vendor neutral on replacement cartridges. |
YES
|
NO
|
| No contracts whatsoever. |
YES
|
NO
|
| A huge network of highly trained, manufacturer approved technicians for almost every corner of the globe. |
YES
|
NO
|
| Technicians experienced with every make and model. |
YES
|
NO
|
| Replacement parts are Never sent via UPS/ FedEx for you to self- repair. All needed repairs completed by authorized technician. |
YES
|
NO
|
| Cost per printed page price model is available but not required. |
YES
|
NO
|
| Sizeable discount on copy paper. |
YES
|
NO
|
| Free usage of powerful printer fleet monitoring software. |
YES
|
?
|
The bottom-line is that the right MPS program will save your company money.
Industry data suggests that by 2013 it is expected that over 50% of all multi–function printers will be under some type of MPS program. This rapid growth is due to the overwhelming benefits afforded by the program.
MPS is a cost-saving initiative as document generation represents up to 3% of an organization’s yearly revenue.
Printing related expenses are perhaps the largest un-audited expenses within an organization.
- Did you know that a typical printer’s “low toner” indicators light up when there’s still 20% of toner left?
- Are you carrying an inventory of toners?
- Do you know how much time your IT personnel spend working on your printers?
- Do your employees use desktop printers?
- Did you know that so-called “inexpensive” desktop printers are often responsible for the purchase of the most expensive types of toners?
- Did you know that those “inexpensive” printers are often simply replaced by purchasing new ones when they cease to function, because this expense is simply hidden in the “other” column of departmental budgets?
MPS involves the supplies needed to operate your printers, intuitive software to easily monitor the printer fleet, and rapid and complete on-site service to quickly repair any malfunctioning printer. It is an all-encompassing program designed to produce a significant savings while enhancing productivity.
MPS allows you to see what was previously unknown. By taking CONTROL of your printer fleet, you will see results in a typical savings of 30% or more.
Active monitoring of the printer environment gives you the ability to predict and proactively address potential problems. “Just in time” delivery and the capability to automate replacement toner orders eliminate the need for a stockpiled supply closet. Improving the efficiency of the current structure provides an additional soft cost savings.
MPS is not just for big business. The benefits to smaller businesses may be greater because MPS allows a smaller business to allocate their constrained resources more effectively.
MPS enhances the role of a dedicated IT Director, providing the IT Director an accurate window into the real-time printer environment and a position of mission control. Rather than wasting valuable time with nagging printer issues, the IT Director can concentrate on vital network issues.
We have removed the typical drawbacks of MPS programs and make it simple to adopt. It only takes a few clicks to get started.
